AMERICAN PRODUCTION AND INVENTORY CONTROL SOCIETY
FAIRFIELD COUNTY CHAPTER #12 BY-LAWS .
CHARTERED MAY 21, 1959
REVISED 3/20/02
Next revision due no later than 3/20/07
I. Name
The name of the organization shall be the American Production and Inventory
Control Society, Fairfield County Chapter #12, incorporated under the laws of
the state of Connecticut.
II. Purpose
APICS Fairfield County Chapter # 12 is organized and shall be operated for the
following purposes:
A.
To foster and maintain high
standards in the field of resource management.
B.
To provide a means of mutual
exchange of ideas, problems and solutions in the field of resource management.
C.
To promote educational
programs.
D.
To inform members and
interested non-members in techniques and systems in the field of resource
management.
E.
To establish an awareness and
recognition among leaders of industry in the field of resource management.
III. Membership
A. Membership shall be open to those people who are directly interested in
resource management and others whose professional interests are closely geared
to the advancement of the aims of this society.
B. Membership shall be made by filling out an “Application for Membership” form
and submitting it with the correct dues to the membership chairperson, any
chapter officer, or directly to the society headquarters by the
applicant.
C. Membership shall be divided into the following categories:
1. Full membership: Has full voting privileges and can hold office.
2. Corporate member: Each such company may designate as its representatives
five individuals who shall enjoy membership privileges. Only those five members
will be allowed membership rates for meetings and publications. Any additional
individuals (including those located at other plant sites) must hold an
independent APICS membership or be on a second corporate membership to receive
member rates. Each such company may change its representatives at any time upon
written notice to the local chapter (if any) and to the executive director of
the society. Such changes shall be subject to the approval of the society.
3. Student members: Have no voting privileges and cannot
hold office.
4. Approval of the applicant by the membership chairperson or any chapter
officer shall constitute election to membership.
IV. Officers
A. The officers of the organization shall be:
President, Executive Vice President, Secretary and Treasurer.
B. The officers shall serve for a one-year term and until his/her successor
has been elected. No officer shall serve more than two consecutive terms
in the same office.
C. A list of the
nominees for chapter offices will be mailed to the chapter membership at least
two weeks prior to the election.
D. The election of the officers shall be at the annual meeting
following the nominations of said officers. Installation of officers shall be
at the annual meeting or at the regular meeting following the election of the
officers as determined by the board of directors.
E. To be eligible for the office of president or executive vice-president, a
member must have served on the Board of Directors
V. Duties and powers of officers
A. Duties of the President:
The President shall be Chief Executive officer of the Organization and of the
Board of Directors. He/She shall appoint all standing and special committees as
occasion may demand. He/She shall appoint all standing and special committees
as occasion may demand. He/She will be authorized to spend up to $500.00 per
term for unforeseen operating expenses.
B. Duties of the Executive vice-president: The Executive vice-president shall,
in the absence, disability, or resignation of the president, have his/her
powers and perform his/her duties.
C. Duties of the Secretary: The secretary shall keep an accurate record of the
proceedings of all meetings of this chapter and the Board of Directors. The
Secretary shall carry on the general correspondence of the chapter and send out
notices of the annual meeting. He/She shall keep a full and complete record of
the membership of the chapter
D. Duties of the treasurer: The Treasurer shall be the chief fiscal officer of
the organization. The Treasurer shall obtain a budget from all Officers and
Directors within 60 days of taking office. He/she shall receive all funds paid
to the chapter and shall deposit all funds paid to the chapter in the name of
the organization in such banks as the organization may designate. The treasurer
shall pay all bills for the chapter following standard operating procedures as
approved by the board of directors. The books shall be open at all
times for inspection. He/She shall render a report at each meeting of the Board
of Directors.
VI. Board of Directors
A. The Board of Directors shall consist of the Officers and Chairperson of the
standing committees, the immediate past president, and a slate of
Directors at large as recommended by the Board of Directors, elected by the
membership at the annual meeting.
B. The executive power of the chapter shall be vested in the Board of
Directors, which shall have charge of the affairs and funds of the chapter, and
shall have power and authority to do and perform all acts and functions in
accordance with the by-laws of the chapter
C. Regular
meetings of the Board of Directors shall be held as determined by the
President. Special meetings may be held upon proper notification at the call of
the president or five members of the Board of Directors. Five members shall
constitute a quorum.
D. The Board of Directors shall fill vacancies in the office of the Executive
vice-president, Secretary, or Treasurer as they occur.
E. Any vacancy of both President and Executive vice-president will be filled by
the Board of Directors. The successors shall serve for the remainder of such
unfilled term.
F. The voting
officers of APICS Fairfield shall be as follows:
President
Executive Vice
President
Secretary
Treasurer
Vice President –
Programs
Vice President –
Membership
Vice President –
Education And Research
Director of
Research and Education
Director of
Programs
Director of
Membership
Director of
Publicity
Webmaster
Immediate Past
President
Directors at
Large
VII. Chapter Meetings
A. The chapter shall hold a meeting once a month except in the months of June,
July, August, and December. The annual meeting shall be in May unless the Board
of Directors declares a June meeting.
VIII. Standing Committees
A. There shall be such standing committees as are necessary to conduct the
business and programs of the chapter. The President shall appoint the
chairpersons of all standing committees
There shall be the following standing committees:
Education and Research
Publicity
Membership
Program
Audit and Finance
Nominating
Employment
Scholarship
These committees
shall consist of Chairperson and such other members, as the chairperson may
deem necessary to assist the chairperson.
B. The president
with the approval of the Board may create additional or special committees as
needed such as Bylaws, and Rules and Procedures.
C. The nominating
committee chairperson shall be the immediate Past President or appointed by the
president if unavailable and the committee shall include all past presidents.
They shall prepare nominations for President, Executive Vice President,
Secretary, Treasurer, and two Directors at large. The committee should present
the slate of officers to the membership in April,
one month prior to the annual meeting in May. Nominations may be made from the
floor subject to part IV section D of these BY-LAWS
IX. DUES
A. The membership dues of this chapter shall be as follows:
1. Full member, corporate member and student member as established by the board
of directors plus applicable society dues.
2. Honorary member: Gratis, as provided by the Board of Directors. Only
one honorary membership can be awarded per year.
B. Dues shall become due and payable with the initial application and
thereafter on the anniversary month of the member. All members shall be billed
directly by APICS headquarters office. Such billing shall include both society
and chapter dues.
C. A member whose dues are not paid by two months after their initial billing
date by society headquarters will be considered suspended from membership and
have no voting privilege.
Suspended members will be dropped from all membership rolls, society and
chapter. If the dues remain delinquent, the Vice President of membership, or
his assistant will initiate the final chapter effort to reinstate the member
prior to being dropped.
X. Termination, Transfer, Affiliation, or suspension
A. A member may resign at any time by notifying the chapter and society
headquarters in writing.
B. Transfer or affiliation from one chapter to another shall be made upon
approval of the chapter to which the member is transferred. Affiliation with
the original chapter shall continue until the transfer is affected.
C. The Board of Directors may suspend, for a definite or indefinite period, or expel
any member for cause. This shall not be done until the member has ample
opportunity to defend his/her action. A suspended member shall have inactive
status until reinstatement by the board.
The name of an expelled member shall not be considered for the re-election to
membership.
XI. Policies and Procedures
A. Unless otherwise specified by the chairperson, Robert’s rules of order,
revised, shall determine the conduct of business in all meetings of the
corporation and of its governing bodies and committees, except where these
rules would be inconsistent with the articles of incorporation or the by-laws.
B. Society policies and procedures govern the operations that affect the
general membership including but not limited to the Board of Directors and standing
committees. These policies and procedures will be created and maintained by the
Board of Directors.
C. Headquarters policies are established to assure the board that headquarters
policies are consistent with the society’s purpose and in accordance with the
Board’s direction. These policies will be created and maintained by the
executive director and the President, and approved by the Board of Directors
XII. By-Laws Amendments
A. The bylaws of the chapter shall be reviewed at least once every five years.
The President shall appoint three chapter members to the bylaws committee for
this purpose.
B. These by-laws
may be repealed, altered or amended by the affirmative vote of two-thirds of
the members present at any regular or special meeting of the chapter, provided
that the amendments, alterations, repeals have been approved by the Board of
Directors and that a notice of such proposed changes was contained in the
notice of the membership meeting, Such changes shall become effective
immediately.
XIII. Auditing
A. Audit reports shall be presented by the finance committee to the Board of
Directors in February and July. The Board of Directors may from time to time,
if in their judgment is desirable to do so, engage the services of any
independent auditors to audit all or any part of the records of the Chapter.
IV. Bonding
A. All Directors and Officers are bonded by society APICS for faithful
performance of their duties. Premium for such bond shall be paid for by society
APICS.
XV. Transferal of
Records, Funds, and files
A. The newly elected President shall call a special Board of Directors meeting
within 30 days from the date of the June officers installation meeting at which
time all past officers and committee chairpersons shall transfer all existing
chapter records, funds, and files to their successors. The past president and
the newly elected president shall jointly assume the responsibility to see that
this function is performed to insure an orderly change of administration.
XVI. Honorary Membership
A. Honorary membership will be granted in accordance with the following
guidelines. Open to those members performing notable service in the advancement
of APICS at either the chapter, region or society level. This would be in the
fields of Education & Research, Publicity, Membership, Programs or
administration. Names of honorary members must be added to the roster book. All
such proclamations must satisfy such by-laws as outlined in part IX.
XVII.Perpetuity of Chapter Record
A. Chapter administration has the obligation to maintain a comprehensive
history of the year’s events to be passed on to future administrations.
XVIII. Dissolution of Chapter
A. All funds of the dissolved chapter should revert back to the society
headquarters.