APICS Fairfield County Chapter #12 By-laws

CHARTERED MAY 21, 1959
REVISED 8/22/09

Next revision due no later than 7/20/2014

I. Name
The name of the organization shall be APICS The Association for Operations Management, Fairfield County Chapter #12, incorporated under the laws of the state of Connecticut.

II. Purpose
APICS Fairfield County Chapter # 12 is organized and shall be operated for the following purposes:

A. To foster and maintain high standards in the field of operations management.

B. To provide a means of mutual exchange of ideas, problems and solutions in the field of operations management.

C. To promote educational programs.

D. To inform members and interested non-members in techniques and systems in the field of operations management.

E. To establish an awareness and recognition among leaders of industry in the field of operations management.


III. Membership
A. Membership shall be open to those people who are directly interested in operations management and others whose professional interests are closely geared to the advancement of the aims of this society.


B. Membership shall be made by filling out an “Application for Membership” form submitting it with the correct dues to society headquarters via fax, email, phone or on line at apics.org and selecting the chapter as the local chapter. Also you can join on line.

 

Joining online is as easy as 1-2-3:

  1. Register on the APICS Web site
  2. Select your chapter and membership options
  3. Complete the payment transaction

 


C. Membership shall be divided into the following categories:


1. Professional membership includes access to APICS certification programs, educational opportunities, the APICS bookstore, the APICS magazine as well as several other benefits which are available online for review. Professional members have full voting privileges to nominate and confirm Board members as well as be eligible to serve as a Board member and hold office.


2. Enterprise member / formerly corporate members: Each such company may designate as its representatives five individuals who shall enjoy membership privileges. Only those five members will be allowed membership rates for meetings and publications. Any additional individuals (including those located at other plant sites) must hold an independent APICS membership or be on a second enterprise membership to receive member rates. Each such company may change its representatives at any time upon written notice to the local chapter (if any) and to the executive director of the society. Such changes shall be subject to the approval of the society.


3. E-Membership: Available to organizations with 25 or more enterprise members, this new membership type enables companies to provide more employees with access to valuable APICS content, products, and services.

 

4. Academic Membership: Academic members are employed full-time by one or more accredited academic institution. Has full voting privileges and can hold office.

 

5. Student members: Have no voting privileges and cannot hold office. However, they may be appointed as Members on the Board of Directors to assist.

 

6. Retired members: If an individual is 62 or older, is retired from formal employment, and has been an APICS chapter member for a minimum of five years.

 

Further details regarding benefits and fees are available on the national APICS website http://www.apics.org/Membership.

 




IV. Officers


A. The officers of the organization shall be:

 
President, Executive Vice President, Secretary and Treasurer.


B. The officers shall serve for a one-year term and until his/her successor
has been elected. No officer shall serve more than three consecutive terms
in the same office unless no other replacement is available and the extension is approved by a quorum of the voting officers of APICS Fairfield County Chapter.

 

C. A list of the nominees for chapter offices will be mailed to the chapter membership at least two weeks prior to the election. (No later then April of each year)


 D. The election of the officers shall be at the annual meeting following the nominations of said officers (May of each year). Installation of officers shall be at the annual meeting or at the regular meeting following the election of the officers as determined by the board of directors (June of each year).


E. To be eligible for the office of president or executive vice-president, a member must have served on the Board of Directors for a period of one year.

 

F. The Board of Directors may remove, for a definite or indefinite period, or expel any Board member for cause. Any board member who is absent for 3 consecutive BOD meetings without due cause shall be subjected to disqualification by a BOD vote and can be removed from the BOD.

 



V. Duties and powers of officers


A. Duties of the President:
The President shall be Chief Executive officer of the Organization and of the
Board of Directors. He/She shall appoint all standing and special committees as occasion may demand. He/She will be authorized to spend up to $500.00 per term for unforeseen operating expenses.


B. Duties of the Executive Vice-President: The Executive Vice-President shall, in the absence, disability, or resignation of the president, have his/her powers and perform his/her duties.


C. Duties of the Secretary: The Secretary shall keep an accurate record of the proceedings of all meetings of this chapter and the Board of Directors. The Secretary shall carry on the general correspondence of the chapter and send out notices of the annual meeting.


D. Duties of the treasurer: The Treasurer shall be the chief financial officer of the organization. The Treasurer shall obtain a budget from all Officers and Directors within 60 days of taking office. He/she shall receive all funds paid to the chapter and shall deposit all funds paid to the chapter in the name of the organization in such banks as the organization may designate. The treasurer shall pay all bills for the chapter following standard operating procedures as approved by the board of directors. The books shall be open at all times for inspection. He/She shall render a report at each meeting of the Board of Directors.

VI. Board of Directors


A. The Board of Directors shall consist of the Voting Officers and Chairperson of the standing committees, and a slate of Directors at large as recommended by the Board of Directors, elected by the membership or the current board of directors at the annual meeting.  


B. The executive power of the chapter shall be vested in the Board of Directors, which shall have charge of the affairs and funds of the chapter, and shall have power and authority to do and perform all acts and functions in accordance with the by-laws of the chapter.

 

C. Regular meetings of the Board of Directors shall be held as determined by the President. Special meetings may be held upon proper notification at the call of the president or five members of the Board of Directors. Quorum is defined as a simple majority of the current voting board members. In addition to a vote taken verbally at a Board meeting, votes may be made by email and fax within five days of proposing a resolution or motion and through conference call participation during the meeting.

 


D. The Board of Directors shall fill vacancies in the office of the Executive Vice-president, Secretary, or Treasurer as they occur.


E. Any vacancy of both President and Executive vice-president will be filled by the Board of Directors. The successors shall serve for the remainder of such unfilled term.

 

F. The voting officers of APICS Fairfield shall be as follows:

President

Executive Vice President

Secretary

Treasurer

Vice President – Membership

Vice President – Education and Research

Director of Chapter Benchmarking & Reporting

Director of Programs

Director of Membership

Director of Publicity

Director Chapter Relations

Director Webmaster

Immediate Past President

Directors at Large

 


VII. Chapter Meetings


A. The chapter shall hold a minimum of 3 Professional Development  Meetings between the months of September and May. With the exception of the month of December. The annual BOD meeting shall be in May unless the Board of Directors declares a June meeting.

VIII. Standing Committees


A. There shall be such standing committees as are necessary to conduct the business and programs of the chapter. The President shall appoint the chairpersons of all standing committees

 Standing committees:  May include

 

Education and Research
Publicity
Membership
Program
Audit and Finance
Nominating
Employment

Scholarship

These committees shall consist of Chairperson and such other members, as the chairperson may deem necessary to assist the chairperson.

 

B. The president with the approval of the Board may create additional or special committees as needed such as Bylaws, and Rules and Procedures.

 

C. The nominating committee chairperson shall be the immediate Past President or appointed by the president if unavailable and the committee shall include all past presidents that are still voting officers of the chapter. They shall prepare nominations for President, Executive Vice President, Secretary, Treasurer, and two Directors at large. The committee should present the slate of officers to the membership in April, one month prior to the annual meeting in May. Nominations may be made from the floor subject to part IV section D of these BY-LAWS

IX. DUES


A. The membership dues of this chapter shall be as follows:


1. Full member, enterprise member and student member as established by society plus applicable society dues.

2. Honorary member: Gratis, as provided by the Board of Directors. Only one honorary membership can be awarded per year.

B. Dues shall become due and payable with the initial application and thereafter on the anniversary month of the member. All members shall be billed directly by APICS headquarters office. Such billing shall include both society and chapter dues.


C. A member whose dues are not paid by two months after their initial billing date by society headquarters will be considered suspended from membership and have no voting privilege.
Suspended members will be dropped from all membership rolls, society and chapter. If the dues remain delinquent, the Vice President of membership, or his assistant will initiate the final chapter effort to reinstate the member prior to being dropped.

X. Termination, Transfer, Affiliation, or suspension


A. A member may resign at any time by notifying the chapter and society headquarters in writing.


B. Transfer or affiliation from one chapter to another will be handled by society. Affiliation with the original chapter shall continue until the transfer is affected.


C. The Board of Directors may suspend, for a definite or indefinite period, or expel any member for cause. This shall not be done until the member has ample opportunity to defend his/her action. A suspended member shall have inactive status until reinstatement by the board.
The name of an expelled member shall not be considered for the re-election to membership.

XI. Policies and Procedures


A. Unless otherwise specified by the chairperson, Robert’s rules of order, revised, shall determine the conduct of business in all meetings of the corporation and of its governing bodies and committees, except where these rules would be inconsistent with the articles of incorporation or the by-laws.


B. Society policies and procedures govern the operations that affect the general membership including but not limited to the Board of Directors and standing committees. These policies and procedures will be created and maintained by the Board of Directors.


C. Headquarters policies are established to assure the board that headquarters policies are consistent with the society’s purpose and in accordance with the Board’s direction. These policies will be created and maintained by the executive director and the President, and approved by the Board of Directors

XII. By-Laws Amendments


A. The bylaws of the chapter shall be reviewed at least once every five years. The President shall appoint three chapter members to the bylaws committee for this purpose.

 

B. These by-laws may be repealed, altered or amended by the affirmative vote of two-thirds of the members present at any regular or special meeting of the chapter, provided that the amendments, alterations, repeals have been approved by the Board of Directors and that a notice of such proposed changes was contained in the notice of the membership meeting, Such changes shall become effective immediately.

XIII. Auditing
A. Audit reports shall be presented by the finance committee to the Board of Directors in February and July. The Board of Directors may from time to time, if in their judgment is desirable to do so, engage the services of any independent auditors to audit all or any part of the records of the Chapter.

 

IV. Bonding
A. All Directors and Officers are bonded by society APICS for faithful performance of their duties. Premium for such bond shall be paid for by society APICS.


XV. Transferal of Records, Funds, and files
A. The newly elected President shall call a special Board of Directors meeting within 30 days from the date of the June officers installation meeting at which time all past officers and committee chairpersons shall transfer all existing chapter records, funds, and files to their successors. The past president and the newly elected president shall jointly assume the responsibility to see that this function is performed to insure an orderly change of administration.

XVI. Honorary Membership
A. Honorary membership will be granted in accordance with the following guidelines. Open to those members performing notable service in the advancement of APICS at either the chapter, region or society level. This would be in the fields of Education & Research, Publicity, Membership, Programs or administration. Names of honorary members must be added to the roster book. All such proclamations must satisfy such by-laws as outlined in part IX.

XVII.Perpetuity of Chapter Record
A. Chapter administration has the obligation to maintain a comprehensive history of the year’s events to be passed on to future administrations.

XVIII. Dissolution of Chapter
A. All funds of the dissolved chapter should revert back to the society headquarters.